Shift planning software for security services & guard companies
Deployment planning that works 24/7. Site-based shift planning, qualification tracking, and complete documentation — so you can focus on your clients' security.
Free forever for up to 10 employees · Cancel monthly · No minimum term
Your challenges
24/7 operations without gaps
Every shift must be staffed — understaffing is not an option when sites need protection.
Site-based planning
Different clients, different locations, different requirements — all coordinated in one schedule.
Certifications & qualifications
Security licenses, first aid, fire safety — qualifications must be current and documented.
Documentation requirements
Clients demand complete records: Who was where and when? Audit-proof and inspection-ready.
Rest times during long shifts
12-hour shifts, night duties, weekend deployments — labor law compliance is especially critical.
How Kairos helps
Qualification matrix with traffic light
All certificates at a glance: Green (valid), Yellow (expiring soon), Red (expired). Automatic reminder before expiry.
Required staffing per site
Define minimum staffing per site and shift type. Kairos shows deviations immediately — no unguarded sites.
Rest time and overtime warnings
Automatic 11-hour rest period and maximum working hours checks. Plan in compliance with labor law without legal expertise.
Timesheets with signature fields
Print-ready monthly records per employee. Target/actual hours, deployment sites, and signature field — ready for payroll.
Audit-proof documentation
All schedule changes are logged. Always traceable who was planned where and when — inspection-proof for your clients.
Rotation patterns for shift systems
Define recurring shift sequences — e.g., 4x Day, 2x Off, 4x Night. The framework schedule does the rest.
Flexible Deployment Times
Site-dependent shift times — each deployment with individual start/end times. Event templates for large-scale events.
Surcharge Calculation
Night, Sunday, and holiday surcharges calculated automatically. Custom surcharge matrix per organization — transparent and traceable for payroll.
On-call shifts
On-call duty and standby as a dedicated shift type with separate compensation rate. Clearly separated from regular deployment shifts.
Attendance control
Record clock times and automatically match to the planned shift. Working time is limited to the scheduled shift — complete documentation for clients.
Frequently asked questions
Can Kairos manage security qualifications and certificates?
Yes. Assign qualifications per employee with validity dates. The qualification matrix shows via traffic light system which credentials are current, expiring, or expired.
Is Kairos suitable for 24/7 shift models?
Yes. Define any shift types (day, night, 12h, etc.) and rotation patterns. Required staffing per site ensures no shift goes unstaffed.
Can clients view deployment schedules?
Not directly at this time, but you can export staffing reports and timesheets as print-ready PDFs to share with clients.
Is the documentation stored audit-proof?
Yes. All schedule changes are logged with timestamps. Timesheets and staffing records are available at any time.
GDPR compliant · Hosted in Germany · Made in Germany
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Get started for free
Create your first shift schedule in under 2 minutes. Free forever for up to 10 employees.
Free forever for up to 10 employees · Cancel monthly · No minimum term