Shift planning software for restaurants, hotels & catering
Create schedules for your restaurant, café, or hotel in minutes. Flexible workforce planning for peak hours, seasonal staff, and part-timers — with an app your service team will love.
Free forever for up to 10 employees · Cancel monthly · No minimum term
Your challenges
Fluctuating peak hours
Lunch rush, dinner service, Sunday brunch — staffing must constantly adapt to demand.
Many part-time and temporary staff
Part-timers, students, seasonal workers — everyone has different availability and hour limits.
High turnover
New employees every week — onboarding must be fast and simple.
Last-minute schedule changes
Large reservation, chef calls in sick — the schedule needs to be adjusted in minutes.
Different roles and areas
Kitchen, service, bar, reception — each area has its own staffing requirements.
How Kairos helps
Flexible Shifts & Event Templates
Variable times per shift — perfect for changing opening hours. Apply event templates for game days, catering, or brunch with one click.
Mobile app for your team
Your service team sees the schedule instantly on their phone. Push notifications for changes — no more WhatsApp groups needed.
Shift swaps between employees
Employees swap shifts on their own via the app. Optionally with team lead approval. Fewer calls to the boss.
Required staffing by time of day
Define minimum staffing for lunch, dinner, and weekends. Kairos warns about under- and overstaffing.
Quick onboarding via QR code
New temp? Scan the QR code and they're in the system. No login chaos, no IT overhead.
Time tracking with overtime control
Clock in, out, and breaks digitally. Part-time limits and overtime always in view.
Break monitoring (labor law)
Automatic verification of statutory break times — especially important during long service shifts. Warnings for missing or insufficient breaks.
Cost planning per shift
Set hourly rates and analyze staff costs per shift, day, or month. Ideal for event and seasonal cost calculations.
Frequently asked questions
Is Kairos suitable for restaurants with many temporary staff?
Yes, perfectly. New employees are set up via QR code in seconds. Track availability through wish plans, monitor part-time hours in the time account.
Can I plan different areas (kitchen, service, bar) separately?
Yes. Create teams per area, each with its own required staffing and planner. You still keep the overview across all areas.
Does Kairos work for seasonal businesses?
Yes. Employees can be added or deactivated at any time. The Free plan is permanently free — ideal for the off-season.
Can employees swap shifts among themselves?
Yes, via the swap board in the app. Employees offer shifts, colleagues take them over — with optional automatic or manual approval.
GDPR compliant · Hosted in Germany · Made in Germany
Kairos for other industries
Get started for free
Create your first shift schedule in under 2 minutes. Free forever for up to 10 employees.
Free forever for up to 10 employees · Cancel monthly · No minimum term