Shift planning software for retail & store chains
From one store to a hundred — Kairos makes workforce planning in retail simple. Opening-hours-based staffing, part-time management, and multi-location coordination.
Free forever for up to 10 employees · Cancel monthly · No minimum term
Your challenges
Opening-hours-based staffing
Saturday rush, quiet weekday mornings — staffing must match customer traffic.
Many part-time employees
Different availabilities, hour quotas, and preferred working times to coordinate.
Coordinating multiple locations
Stores, warehouse, headquarters — every location needs an up-to-date schedule and proper staffing.
Seasonal fluctuations
Holiday season, sales events, inventory — staffing needs fluctuate significantly.
Vacation planning during peak season
Not everyone off at once — vacation blackouts and bottleneck detection are essential.
How Kairos helps
Teams per store/location
Each store as its own team with its own planner. Multi-location overview for management.
Wish plan for part-time staff
Employees submit availability and preferred shifts. Kairos considers them automatically during planning.
Time account with target/actual
Contracted hours vs. actual hours — per employee and month. Overtime is calculated automatically.
Vacation calendar with bottleneck detection
Annual overview of all absences. Kairos warns when too many employees would be absent at the same time.
Cost report per location
Staff hours, overtime share, and costs per store compared. Transparency for management.
Mobile app for sales teams
View schedule, swap shifts, request vacation — all from the phone. Push notifications for changes.
Flexible Shifts for Peak Hours
Individual start/end times per employee — e.g., cashier 9am–2pm, warehouse 6am–10am. Without extra shift types.
Attendance control
Record clock times and automatically match to the planned shift. Working time is limited to the scheduled shift — ideal for stores with part-time staff.
Cost planning per store
Set individual hourly rates and analyze staff costs per store, team, or month. Transparency for management.
Frequently asked questions
Can I manage multiple stores in Kairos?
Yes. Each store is set up as its own team, with its own planner and required staffing. Management keeps the overview across all locations.
How does planning work for part-time employees?
Employees submit their availability via wish plans. Kairos shows contracted target hours in the time account and warns when exceeded.
Can I set vacation blackout periods for the holiday season?
Currently you can manually decline vacation requests and see in the vacation calendar who's already off. This helps prevent bottlenecks during peak season.
Is Kairos suitable for small independent shops?
Absolutely. The Free plan is permanently free for up to 10 employees. Perfect for owner-operated stores.
GDPR compliant · Hosted in Germany · Made in Germany
Kairos for other industries
Get started for free
Create your first shift schedule in under 2 minutes. Free forever for up to 10 employees.
Free forever for up to 10 employees · Cancel monthly · No minimum term