Shift planning software for daycare, kindergarten & childcare
Shift planning software that handles split shifts, monitors staff-to-child ratios, and cleanly plans admin time — so you can focus on the children.
Free forever for up to 3 employees · Cancel monthly · No minimum term
Your challenges
Split duties (early/late)
Educators work mornings and afternoons with a break in between — traditional scheduling tools can't handle this.
Maintaining staff-to-child ratios
Regulations require a minimum number of qualified staff per group — falling below is not allowed.
Hour quotas & part-time
Many educators work part-time with different weekly hours — planning must respect contracted working hours.
Documenting admin time
Preparation time, parent meetings, documentation — these hours must be planned and documented.
Closure days & vacation planning
Bridge days, team days, holiday closures — vacation must be coordinated and emergency care organized.
How Kairos helps
Split Shifts
Early duty 7–12, late duty 2–5 PM — as one connected shift with a break in between. Automatic hour calculation across both blocks.
Shift rhythm automation
Define stable weekly rhythms per educator (e.g., Mon+Wed early duty, Tue+Thu late duty, Fri off) once — Kairos rolls them forward month by month. You only react to vacation and sick calls instead of replanning every month.
Staff ratio monitoring
Define minimum staffing per group and time of day. Kairos warns immediately when ratios would be violated — plan in compliance.
Plan admin time
Mark preparation time as a dedicated block within a shift. Define monthly quotas and automatically track usage.
Target/actual weekly hours
Contracted weekly hours vs. actually planned hours — per educator and month. Holidays and absences automatically reduce the target.
Wish plan for fair scheduling
Educators submit preferences for early and late shifts. Kairos considers them during planning — fewer team conflicts.
Timesheets for authorities
Print-ready monthly records with working hours, admin time, and absences. With logo and signature field.
App for educators
View schedule, swap shifts, request vacation — all from the phone. Push notifications for schedule changes.
Vacation & closure days
Submit and approve vacation requests digitally. Mark closure days in the calendar, plan emergency care.
Working time models
Part-time 20h, 30h, 35h, full-time — store any contract model. Kairos calculates target hours automatically per month.
Continuing education tracking
Manage statutory continuing education entitlement per educator. Track usage and remaining days at any time.
Frequently asked questions
Can Kairos handle split shifts?
Yes! Split shifts are a core feature. Define shifts with multiple time blocks — e.g., 7–12 AM and 2–5 PM. Hours are automatically calculated across all blocks.
How does Kairos help with staff-to-child ratios?
Define minimum staffing per group and time of day. Kairos shows immediately in the schedule if a group would be understaffed — before you publish the plan.
Can educators view the schedule on their phone?
Yes, via the native app for iOS and Android. Including push notifications for schedule changes, shift swaps, and vacation requests.
Is Kairos suitable for small daycare centers?
Absolutely. The Free plan is permanently free for up to 3 employees. Perfect for small facilities looking to go digital.
Is admin time tracked separately?
Yes. Mark time blocks as admin time. Kairos tracks the monthly quota and reports the hours separately in the timesheet.
How does the shift rhythm automation work?
Define a weekly or bi-weekly rhythm per educator — e.g., Mon+Wed early duty 7–12, Tue+Thu late duty 12–5, Fri off. Kairos projects this rhythm into the future month by month. Approved vacation, closure days, and manual changes are never overwritten — ideal for daycare centers with stable group-care patterns.
GDPR compliant · Hosted in the EU · Made in Germany
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Get started for free
Create your first shift schedule in under 2 minutes. Free forever for up to 3 employees.
Free forever for up to 3 employees · Cancel monthly · No minimum term