Shift planning software for healthcare, clinics & emergency services
Nursing shift planning that checks qualifications, protects rest times, and ensures weekend fairness — so you can focus on what matters most: your patients.
Free forever for up to 3 employees · Cancel monthly · No minimum term
Your challenges
Complex shift systems
Early, late, night in rotation — with different staffing requirements per shift and ward.
Qualification requirements
Skill quotas, additional qualifications, and certificates must be considered for every shift assignment.
Strict rest time regulations
11 hours rest, maximum working hours, and night work protection — violations can be costly.
Short-notice absences
Sick calls in the morning, understaffed wards — quick solutions are vital.
Weekend and holiday fairness
Who works Christmas? Who had the weekend off again? Transparency prevents conflicts.
How Kairos helps
Qualification checks
Only certified nurses for specific shifts. Kairos checks qualifications and certificates automatically — with traffic light system for expiring credentials.
Shift rhythm automation
Define stable nursing rhythms (e.g., early-late-night-off) once per nurse — Kairos rolls them forward each month automatically. Approved vacation and manual changes are preserved.
Automatic rest time warnings
Kairos warns immediately when the 11-hour rest period between shifts is not met. Plan in compliance with labor law without legal expertise.
Fairness report
Transparent analysis: Who has how many weekend, holiday, and night duties? Fair distribution at the push of a button.
Open shifts for absences
Sick call? Post the shift as open immediately. Available staff apply via app — filled in minutes, not hours.
Wish plan for work-life balance
Employees submit shift preferences. Kairos considers them during planning — fewer conflicts, happier teams.
Timesheets for payroll
Print-ready monthly records with signature fields. Target/actual hours, overtime, and bonuses at a glance.
Automatic surcharge calculation
Night, Sunday, and holiday surcharges calculated automatically. Custom surcharge matrix per organization — transparent and audit-proof for payroll.
Employee ID field (LBNR)
Store the lifelong employee number (LBNR) as a dedicated field in the employee profile — important for nursing documentation.
Continuing education days
Manage statutory continuing education entitlement per nurse with pro-rata calculation. Track remaining days at any time.
On-call shifts
Plan on-call duty as a dedicated shift type with separate compensation rate. Clearly separated from regular shifts in the schedule.
Break monitoring (labor law)
Automatic verification of statutory break times. Warnings for missing or insufficient breaks — legally compliant and documented.
Geo-Fencing per ward
Employees clock in only at the assigned ward or hospital area. The mobile app requires GPS — off-site clock-ins are flagged for the head nurse to approve.
Frequently asked questions
Can Kairos handle nursing skill quotas?
Yes. Assign qualifications per employee and define minimum requirements per shift. Kairos warns automatically when a shift isn't staffed with proper qualifications.
Are rest times automatically checked?
Yes. Kairos checks the 11-hour rest period between shifts and warns during time tracking when the 10-hour limit is exceeded.
Can nurses view the schedule on their phone?
Yes, via the native app for iOS and Android. Including push notifications for schedule changes, shift swaps, and vacation requests.
Is Kairos GDPR compliant for healthcare environments?
Yes. All data is hosted in EU data centers. Row-level security isolates tenants at database level. TLS encryption and daily backups are standard.
How does the shift rhythm automation work?
You define a weekly or bi-weekly rhythm per nurse — e.g., Mon–Fri early shift, weekends off. Kairos projects this rhythm into the future month by month. Existing shifts, approved vacation, and manual changes are never overwritten — you only react to deviations instead of re-entering the whole schedule each month.
GDPR compliant · Hosted in the EU · Made in Germany
Kairos for other industries
Get started for free
Create your first shift schedule in under 2 minutes. Free forever for up to 3 employees.
Free forever for up to 3 employees · Cancel monthly · No minimum term