Shift planning that thinks ahead.
Create shift schedules in minutes instead of hours. Fair planning through wish plans, automatic staffing control, and an app that keeps your team always up to date.
No credit card required · Free forever for up to 10 employees
Everything you need for shift planning
From shift planning to vacation management to the mobile app — Kairos covers the entire workflow.
Intelligent Shift Planning
Create shift schedules with drag & drop. Keep track of required/actual staffing, detect understaffing immediately.
Wish Plan
Employees submit shift preferences. You decide — fair planning, fewer conflicts.
Vacation & Absence
Submit, approve, and manage requests digitally. Vacation accounts, special leave, sick notes — all in one place.
Swap Board
Employees swap shifts independently. Optionally with automatic approval.
Open Shifts
Post understaffed shifts for employees to apply. Team leads decide — fast and fair.
Time Account
Target/actual hours, overtime, and vacation quotas — transparent and up to date.
Time Tracking
Clock in, clock out, and breaks at the push of a button. Live timer, 10h warning, and automatic calculation.
Roles & Permissions
Admin, Planner, Team Lead, Employee — everyone sees exactly what they need.
Mobile App
View schedules, swap shifts, request vacation — all on the go. For iOS and Android.
Real-time Updates
Changes are instantly transmitted to everyone. No reloading, no outdated schedules.
See Kairos in action
Modern, clear, and intuitive — the interface your team deserves.
Planning on Autopilot
Define the rules once — Kairos takes care of the rest. Framework schedules, staffing requirements, and qualification checks run automatically.
Rotation Patterns
Define recurring shift sequences — e.g., 3x Early, 2x Off, 3x Late. The framework schedule does the rest.
Required Staffing
Set minimum staffing per weekday and shift type. Kairos shows deviations immediately.
Automatic Warnings
Under- and overstaffing is highlighted in color. You see problems before they arise.
Qualifications
Ensure the right people are scheduled — based on skills and certifications.
Example Rotation Pattern
Always with you.
Always up to date.
The native app for iOS and Android. Your team always has the schedule in their pocket — with push notifications for every change.
Transparent. Fair. No surprises.
All plans include Mobile App, updates, and support.
Free
For small teams getting started
- Shift Planning (Drag & Drop)
- Personal Calendar
- Mobile App
- Device Pairing via QR
- Real-time Updates
Starter
For growing teams
- Everything in Free, plus:
- Wish Plan
- Swap Board
- Open Shifts
- Exclusion Rules
- Qualifications
- Vacation Management
- Basic Reports
Professional
For demanding businesses
- Everything in Starter, plus:
- Advanced Reports
- Time Tracking
- Custom Roles
- API Access
Enterprise
For large organizations
- Everything in Professional, plus:
- DATEV Export
- SSO / SAML
- White Label
- SLA & Priority Support
No credit card required for the Free plan. Cancel monthly, no minimum term.
Your data in safe hands
Security and privacy are not extras — they are the core of our platform.
GDPR Compliant
Fully compliant with the EU General Data Protection Regulation.
Hosted in Germany
Your data stays in German/EU data centers.
Row-Level Security
Tenant isolation at database level — your data is isolated.
TLS Encryption
All connections are end-to-end encrypted.
Daily Backups
Regular automatic backups of your data.
Frequently Asked Questions
Everything you want to know — at a glance.
Yes! The Free plan is permanently free for up to 10 employees and 1 team. No credit card required, no hidden costs.
No, Kairos is ready to use immediately. Register, create a team, invite employees — done. No IT team needed.
Yes, there is a native app for iOS and Android. Your employees can view their schedule, swap shifts, and request vacation — all mobile.
Via a QR code in the web dashboard. Simply scan and the device is connected — no separate login for the app needed.
Yes, we support importing employee data. When switching from another solution, we’re happy to help.
No. All plans are cancellable monthly, with no minimum term. You can upgrade, downgrade, or cancel at any time.